Membership Committee
Currently, LLA has 234 household memberships, an increase of six since
last month. Those six households are former members who have re-engaged with
the association and we are very thankful they have. Welcome back!
In working through our accounting system, which is called Aplos, I found
one problem that prevents us from often getting a correct tally of members. It has
to do with how members renew their memberships online, but the problem isn’t
with members but a tiny limitation with Aplos. Let me explain.
When we all joined, we joined under certain names and that set of names is
how Aplos keeps the account.
If someone signed up as a member as Joey Smith, the account name is as
such. When Joey renews his membership online, he’s not shown his actual account
but a page where you enter Name, Address, email, etc., and then make the
payment.
If Joey Smith renews the second year as Joseph Smith, a new account is
created. This creates duplicate accounts for one membership.
There was a recent member who renewed online whose account is actually
under both the husband and wife’s name, and her name is a nickname. This year,
the wife renewed, but used her full name and used an address not currently in the
system. I thought it was a new account. But speaking with the acting treasurer, we
were able to see that Susie and Susan Smith were the one and the same.
I have 6 more possible duplicate accounts and I will contact those
households to make sure these accounts are either different or a duplicate. If a
duplicate, I have to merge the two together and once merged, the deed cannot be
undone. This is a process that must be done with caution and close attention to
details.
Also, next Spring, I will send out emails to all members letting them know
the original name of their account, so if they renew online a new account isn’t
created.
Members can always renew in other ways than online, by using a check or
cash. The LLA Board wishes to make the dues renewal process as easy as possible
for it members and we wish to make sure your donation history is kept intact.
Contact me at membership@leesvillelake.org if you have any questions. All
on the LLA Board are thankful for each and every one of you and that you all are
so faithful in renewing your dues. All of us, members and those on the board, make
the Leesville Lake community strong and vibrant and good neighbors.
Cynthia Coleman
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